Planning for Office Removals – Small Offices

Screen Shot 2017-03-24 at 1.39.43 PMOffice removals can get quite complicated – much more so than a domestic move. This is often due to the fact that there are many more tasks to coordinate in an office removal, as well as more people to deal with and the whole organization of the move has to be more rigid in general.

However, if you hire the appropriate remover, specializing in office and corporate removals and manage to get a few of the company employees involved with the process of organizing and clearing out the office, the move can go off without a hitch. All that is required is a bit of foresight and proper planning.

The first thing you should think about is assigning someone to supervise the operation. This can be any employee, who’s shown a degree of foresight and initiative in the past. Remember, however, that whomever you do select, they will have to be paid overtime benefits for the extra work that they will be putting in.

As the manager or owner of the business, it will be your job to select the right removal service. Much like with a domestic move, you will have to gather information on several companies, compare and contrast rates and ask around your network to get to know their reputation. After narrowing down your list to just two or three removers, you should arrange to meet with a representative of each company, ideally at the office in question.

This way, you will be able to get an accurate price estimate, as well as ask all of the relevant questions. Before each meeting, you should figure out the key points that you want to discuss. You may not receive the price you like straight away, so be prepared to negotiate any offer. The entire task of selecting the office-removals can also be delegated to the employee in charge of the move, however the manager should still review any decision he or she makes.

Make sure you ask your chosen removers if they will be able to handle and transport any specialized equipment the business uses. If this is not the case, either select a different remover, or hire an expert to deal with the equipment.

After the house clearance and removals company has been chosen and the day of the move set, the organization for the move should begin. Naturally, this shouldn’t happen too far in advance of the moving date, because cleaning out the office will disrupt the workflow. Begin with the small tasks – organizing the supply closet to be ready for packing, for example.

A big move is best done on a weekend. This way, you could pack up the office on the Friday, use Saturday and Sunday for the actual move and begin setting up the new office on a Monday, thus missing as few working days as possible.

The removers can handle the bulk of the packing and moving, however, if you assign a small team of people to prepare and clean the office, as well as pack the smaller, more manageable pieces, this can speed up the process. This can easily be done in the last couple of working hours on the Friday before moving day.

The last thing to do is make sure to brief the removers on any special requirements you may have. Be polite, but thorough and explain everything that you want done in a specific way to avoid conflict down the road.